Start Your Journey To Excellence

These Vihaan Academy of Excellence students paid part of the course fee and have passed four months without paying the balance. Send a final reminder to the student portal, then remove the student from the service if the balance is still unpaid.

Compose and broadcast an announcement to parents & students of this school. Published items appear instantly on the live ticker and in the Notice Board for the class (or classes) you target.

Advertisements published by the Academy Super Admin for "All" audiences or "School/ Principal only" appear here.

Reply here and choose Action in progress, Action taken, or Action closed. The conversation stays open, with every message visible, until you send a reply with Action closed.

Publish a flash news item to the live scrolling ticker shown on the Student/Parent and Admin dashboards. Choose a category and a target audience — an item reaches only the class or student it is targeted at (or everyone, for a common announcement). Messages and service notifications sent to Admin stay in their own tabs and are not shown here.

Leave both empty to keep the notice until you delete it. If an end time is set, the notice turns off at that time.

Create and publish an advertisement — with an optional photo, poster or video — for Vihaan Academy. Choose who should see it: everyone, School / Principal accounts only, or Student accounts only. Published advertisements appear instantly on the matching dashboard(s) until archived or deleted.

Edit the school name and classes in the table, then click Save Changes. The school name update is applied to student records, teachers and that school's principal login. Teacher count is counted from Manage Teachers. Principal name, login and contact details are edited in Manage Principal.

Assign or update the teacher for each subject at each partner school. To replace a teacher, type the new name in Teacher Name and click Save Changes. To delete a teacher from that subject, click Remove on the same row. Add the teacher's phone and WhatsApp number here. Admin and Principal messages use the WhatsApp number when it is filled, otherwise the phone number. School names are selected from the master School Names list, so they always stay in sync with student records. Changes apply instantly across every student report.

Company contact stays with Vishnu Jayan: info@vihaanacademy.com and +91 7306191232. That number is not saved as a principal, teacher, student, or parent number. For the school Vihaan Academy of Excellence, the principal is Sreeja Vishnu. Her phone and WhatsApp are +91 9400821694, and that school uses the same mailbox info@vihaanacademy.com. Those three fields lock when that school is selected. Her number is not saved as a teacher, student, or parent number. Every other school uses its own principal email and number.

Create the login ID and password the principal uses on the Principal sign-in page. To change an existing login, click Edit, update the details, and save. Leave the password blank when editing if the current password should stay. This login is separate from the Academy Admin contact.

Choose a school to see that school’s principal. Remove Principal takes the principal off that school, including the login. A school with no students and no principal then shows Inactive in red.

Add or remove subjects here — the marks editor, master table, report cards, teacher mapping and every formula (averages, grades, eligibility) picks up the change automatically.

Choose a school to see the teacher assigned to each subject. Not assigned means that subject at that school has no teacher.

Choose All when every school uses the same months. Choose one or more schools when that school’s year is different. Set the academic starting month, then add any month the school needs. Months from the starting month through the current month stay locked. Later months can be removed.

Create a new student login and academic profile — the record then appears instantly in the Master Data Table.

Choose one or more schools, then the students to remove. All removes every student in the current selection. A deleted student is removed from the whole website, including marks, attendance, fees, bookings and notices, and is not used in any later calculation.

Class Average, Student Improvement and Performance Distribution are auto-pulled live from existing student records for the School + Subject + Assigned Classes selected below, and blended into an automated Teacher Performance Score / Tier. Log monthly appraisal notes alongside. Self-contained, read-only against student data — this module never edits student records, grading schema, mentorship records or Flash News, it only reads from them.

Settings below apply ONLY to the school selected here. Turning a section OFF hides it from that school's Principal dashboard alone — every other school keeps its own independent settings, untouched.

Master switch controls whether Principals at the selected school can open any individual student report at all. Sub-switches only take effect while the master switch is ON, and let you show/hide specific data categories within the report — all scoped to the school selected above.

Principal logins saved in Manage Principal. Create or change a login ID and password there.

Send a WhatsApp announcement to a targeted group of parents. Each parent's message is opened as an individually pre-filled WhatsApp chat — WhatsApp does not support true silent bulk-sending, so for larger groups your browser may block extra pop-up tabs after the first one. Allow pop-ups for this site, or use the "Send" button next to each recipient below to send them one at a time.

Every submission from the Student / Parent "Book a Tuition" tab appears here instantly, in addition to the WhatsApp alert sent at the time of booking. Mark as Contacted notifies the student and opens a WhatsApp draft. Restart chat opens the discussion again. Show or hide the booking form from Student Portal Access Control.

Exam requests appear here and a WhatsApp draft opens for the academy when the student sends one. Reply with a date and fee. The request stays open until the student accepts or rejects. A reminder shows from 7 days before the exam through the exam date, then it turns off.

Every free-session booking stays here. Query Summary opens first. Overall summary has the tabs Total Queries, Joined, Not joined, Agent list, and Month-wise status. Those tabs have no count on the tab. The total count is shown above the list. Month-wise status opens the month table. New queries are not contacted yet. Awaiting response is already contacted and still waiting for joined or not joined. Payment done is joined and the student has paid. Commission pending is a joined STEP, RISE, EDGE, or ELITE student, while the agent has not been paid. The number on New queries, Awaiting response, and Commission pending is the number of queries in that list. Payment done has no number. Commission pending stays until the commission is marked paid in that list. Agent list shows each agent, with total queries, joined, and not joined on the right. A gold star is a star agent. The parent’s name and phone are saved with the field agent’s name or ID. Mark Contacted, Student joined, and Student not joined when each one happens. Student joined also records Payment done by student at the same date and time, and the query appears in Payment done. Commission pending shows that student payment. The agent commission is marked paid there, with the paid date. Until that commission is marked paid, Agent Register keeps it under Commission to pay as pending. Commission till date receives the amount only after that commission is marked paid. The student payment does not add it. Student not joined marks the query Complete, and commission does not apply. The date of that step stays on the record. Contacted, Student joined, and Payment done open WhatsApp with the message to that parent. Press Send in WhatsApp to deliver it. The red count on the Booking Query tab is a new query that is not contacted yet. The green count is a query that is still Pending. A new query is in both counts until you mark Contacted.

Add a field agent here. The file stays under that name. The employee ID is the Agent login ID. Set the Agent login password here. A free-session booking is added to the file when the Field agent box matches this employee ID, or matches the name when only one agent has that name. Mark Student joined in Booking Query. Student not joined is shown on this file, is not a successful recruitment, and commission does not apply. A successful STEP, RISE, EDGE, or ELITE admission calculates the commission from the agent joining date. The same amount is shown in the agent portal. The agent commission is marked paid in Booking Query, Commission pending. Until then, Commission to pay on this file stays pending, and the amount is not added to Commission till date. There is no delete.

When a parent agrees at the student’s first sign-in, that record stays here. Search by roll number or name. The first-login time is kept.

Each admin sign-in attempt is listed here with the time, device, and location. A wrong attempt is red and adds a red count on this tab until the tab is opened. A successful sign-in is green and does not add a count.

Articles and official country websites saved here appear in the student Career Intelligence Portal. An address is saved only when it is a normal public https website. Unsafe text is refused.

When a student, principal, or agent uses Forgot password, the request appears here and the red count on this tab goes up. Type a new password and save it. Then open WhatsApp and press Send so only that person receives it. The new password is not stored in this list. The Academy Admin password cannot be reset from here.

Set how many mentorship sessions each student is allowed. Tick All, or tick more than one school or student, to give them the same count. Sessions already used stay as they are.

Every "Book the Mentor" submission — from the Student/Parent Portal and the Principal Portal — appears here instantly, segregated by source, in addition to the WhatsApp alert sent at the time of booking.

Add professions, countries, and experts here. Student questions arrive under the student's name. Share the question with that expert, then write the answer in the same chat.

Choose All schools, or tick the schools you want to edit. The switches below belong to that choice. They are stored only when you press Save, and a saved school keeps its own services. Class and student choices do not copy those switches to another school.

Set the services for the school choice above, then press Save. All schools stores this set for every school. One or more ticked schools store it only for those schools. Nothing changes for students until Save.

Select an affiliated school below to open that school's Principal Portal exactly as its Principal sees it — the same tabs, the same data, and the same Admin-controlled permissions currently in effect for that school. A gold banner will appear at the bottom of the screen; use its "Exit Preview" button at any time to return here.

Filter by school, then choose a student to open their Student Portal exactly as they see it — the same report sections and the same visibility settings currently in effect for that student. A gold banner will appear at the bottom of the screen; use its "Exit Preview" button at any time to return here.

Choose an agent to open that agent’s portal exactly as they see it. This view does not use the agent’s password, so it stays available after the agent changes the password. It is view only. A gold banner will appear at the bottom of the screen; use its Exit Preview button to return here.

This controls the Growth Advisory tab in the Student Portal. Turn the service on or off here. The same switch is in Student Portal Access Control, so a change in either place applies to students.